Position Summary:

Gordon Food Service has an opportunity for an experienced Executive Administrative Assistant who will be responsible for a number of administrative duties.  We are seeking an individual with a passion for taking on challenges.  Reporting to the Prairies Regional Vice President, the ideal candidate will be a highly motivated individual with strong business acumen, strong attention to detail and previous experience providing senior-level support.  Candidates must have the ability to interact professionally while maintaining confidentiality.  The ability to work independently and prioritize in a fast-paced changing environment is crucial. This role is an in-office position, 5 days a week.

What We Offer

• Medical, Dental, Prescription Drug, and EFAP Benefits after 30 days of employment

• Comprehensive customizable benefits program to suit you and your family needs including dental, vision, prescription drugs and extended health coverage

• Company-matched retirement program 

• Annual bonus and profit sharing 

• Training and career advancement opportunities

• Gordon Food Service product discounts 

• Employee appreciation events

• Family culture

• 126 year, family-owned and operated company history

Responsibilities

• Provide administrative support to the Prairies General Managers and Senior Leadership team.

• Provide comprehensive administrative support for the Calgary office, including coordinating lunch orders, scheduling meetings, managing supply inventory, arranging travel, and planning events of varying sizes.

• Coordinate full-scope meetings and large events for over 450 employees (Town Halls, Annual Celebrations, Family Day etc.)

• Manage various internal calendars 

• Coordinate travel plans for leadership in Concur

• Approve and submit time cards for the leadership team in UKG/Kronos

• Direct communication with employees internally and externally

• Support and direct various committees (Community Sharing, Annual Celebration, Upgrowth Collective)

• Draft and edit emails, announcements, minutes, and presentations

• Prepare and submit expense reports on behalf of the senior leadership team

• Establish and maintain strong working relationships with internal and external customers

• Maintain confidentiality and discretion

• Coordinate and arrange meetings, including preparing agendas and creating presentations/supporting documents, reserving facilities, and manage corresponding budgets

• Act as a resource center for a variety of processes and systems (company programs, expenses, policies)  

Skills You Bring

• Excellent communication skills, both verbal and written

• The ability to work confidentially and independently

• Must love helping people and being the point of contact

• Must be approachable and always wiling to help

• Ability to prioritize tasks in high energy environment

• Ability to solve problems under pressure and provide creative solutions when necessary

• Demonstrated creativity in planning events and fostering a positive and engaging workplace environment.

• Goal-oriented, motivated self-starter with excellent organizational skills and ability to handle multiple tasks

• Proven ability to thrive in a fast-paced environment while effectively managing competing priorities.

• Be able to work within tight time demands

• Special event planning/hospitality experience

• A strong knowledge of Google Suite

• Knowledge of UKG/Kronos, Concur, and Ariba software is preferred

• Minimal local travel may be required

• Relevant education and three to five years’ prior experience in mid-to senior-level administration, business, management, or related field preferred

Gordon Food Service is the largest, privately held foodservice distributor in North America.  The best restaurants and food service locations trust us to deliver their products promptly and safely every single day.  Our family-owned company has a history of developing great people – and our people are what set us apart.  Every person we hire is important and we are proud to have built the kind of company that both develops careers and creates lasting friendships.

What We Value, You Value

We are committed to building a strong relationship with our local community through our Community Sharing Committee.

*We thank all interested applicants, however, only those under consideration shall be contacted*